Skoltech

Ассистент команды

Описание вакансии:

Responsibilities:

  • Provide efficient and timely administrative support to team members.
  • Keep time sheet for the assigned team to reflect business travel, sick leaves, vacation, etc. and interact closely with HR Administration Specialist on related issues.
  • Assist in preparing, processing and following up on consultancy agreements for the consultants of the assigned team, and interact closely with HR Administration Specialist on related issues. · Assist other team members in administrative matters and other related issues.
  • Handle team correspondence (engage in correspondence as well as ensure that it is registered, filed and forwarded accordingly).
  • Book domestic and international travel for the authorized trips using Company travel agents and / or contractors.
  • Book transfers for the authorized trips using Company travel agents and / or contractors.
  • Maintain calendars for respective team leaders.
  • Process travel reporting of assigned team leaders and members if required.
  • Provide support in organizing events held by the institute (conferences, forums, seminars).
  • Arrange meetings including facilities and catering when required.
  • Assist in producing reports, presentations and other documents as required by team leaders.
  • Work in ERP and Directum information systems.

Ideal Experience and Qualities:

  • Higher education or undergraduate.
  • 2+ years experience in a similar position preferably with a Western company is a must.
  • Previous experience with a non-profit company, foundation, government agency is highly appreciated. Fluent oral and written English. English is a working language of Skoltech.
  • Excellent computer skills (MS Outlook, Word, Excel).
  • Accuracy, speed and thoroughness of work, attention to details.
  • Strong organizational skills; good communication and social skills.
  • Responsible, service-minded, positive and team-oriented attitude.
  • A "must" - Ability to work in a start-up environment, under tremendous amount of uncertainly and stress, being able to feel, appreciate and use the drive of the team.
  • A "must" - Extraordinary problem solving abilities.